FOI - MFD contracts

Published •

Ref No.: 04 24
Request Type: FOI
Date Received: 22/04/24
Date Responded: 25/04/24
Category:  MFD contracts

Request

Information relating to Multi-Functional Devices and printing/scanning services contract(s), specifically, the questions below:

  1. What services are included in the contract(s)? (e.g. printing, scanning, copying)
  2. Which supplier is delivering them? (If in-house, please confirm, if multiple providers please identify them)
  3. If the supplier is not the manufacturer, which manufacturer are the devices?
  4. How many contracts does this entail and what is the award value for each?
  5. When do these contracts expire and do they have any extensions?
  6. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
  7. What is the total number of devices supplied (split by Desktop Printer and Multi-Functional Device)?
  8. What Print Management Software solution do you use?
  9. How many Mono MFDs and Colour MFDs do you have?
  10. How many mono printers and colour printers do you have
  11. What document management solution do you use?
  12. What High Volume printing devices do you use?
  13. Were any framework agreements used to procure the goods/services? If so, which ones?
  14. Any documentation you can provide me with, e.g. the order form
  15. What department is managing the contract and who is the decision-maker?
  16. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
  17. What is the annual cost?
  18. When is the renewal date?
  19. Who is responsible for the contract?
  20. Do you use any other PDF editing tools?
  21. Do you have a Hybrid Mail contract and if so, who is the supplier?
  22. When is the contract end date for your Hybrid Mail contract?
  23. Who at the Trust is responsible for the HM contract?

Response

We have handled your request in terms of the Freedom of Information (Scotland) Act 2002 (FOISA).  FOISA provides for a right of access to recorded information held by Scottish public authorities. While WICS does not have any MFD and printing/scanning contracts in place, we have provided you with information we feel is relevant to your request. We therefore disclose the following:

FOI 04 24
Ref Question Response
1 What services are included in the contract(s)? (e.g. printing, scanning, copying) Not applicable - no MFD contract in place.
2 Which supplier is delivering them? (If in-house, please confirm, if multiple providers please identify them)
3 If the supplier is not the manufacturer, which manufacturer are the devices?
4 How many contracts does this entail and what is the award value for each?
5 When do these contracts expire and do they have any extensions?
6 What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
7 What is the total number of devices supplied (split by Desktop Printer and Multi-Functional Device)?
8 What Print Management Software solution do you use? 
9 How many Mono MFDs and Colour MFDs do you have?
10 How many mono printers and colour printers do you have  
11 What document management solution do you use? 
12 What High Volume printing devices do you use?
13 Were any framework agreements used to procure the goods/services? If so, which ones?
14 Any documentation you can provide me with, e.g. the order form
15 What department is managing the contract and who is the decision-maker?
16 How many Adobe Acrobat (standard, professional and reader) licenses do you have?  We have no licenses linked to any MFD contract but separately we have taken out our own licensing agreements with Adobe and have 10 active professional licenses. 
17 What is the annual cost? £2,912.00
18 When  is the renewal date? April 2025
19 Who is responsible for the contract? The Head of IT Services is responsible for WICS Adobe software license contract. 
20 Do you use any other PDF editing tools? No
21 Do you have a Hybrid Mail contract and if so, who is the supplier? No
22 When is the contract end date for your Hybrid Mail contract? Not applicable.
23 Who at the Trust is responsible for the HM contract? Not applicable.

If you are unhappy with this response to your request, you may ask us to carry out a review by contacting us.  Your request for review should explain why you are dissatisfied and should be made within 40 working days of receipt of this response.  The review will be undertaken by staff not involved in the original process and we will reply within 20 working days of receipt.  

If you are not satisfied with the outcome of the review, you then have the right to appeal to the Scottish Information Commissioner (SIC) and thereafter to the Court of Session on a point of law only.  The SIC can be contacted using the details below:

Scottish Information Commissioner
Kinburn Castle
Doubledykes Road
St Andrews
Fife
KY16 9DS
Telephone: 01334 464610
http://www.itspublicknowledge.info
or for online appeals:
www.itspublicknowledge.info/Appeal

Was this information useful to you?
 

Any feedback you provide will be considered for future improvements. Please avoid providing personal information here. We don’t respond to individual comments, but you can contact us if you have a specific query.